How To Create a Freelance Writing Invoice
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You’ve completed a freelance writing project for a client, and they’re happy with your work – now it’s time to get paid! Make sure your clients know exactly how much you’re owed by sending them a professional freelance writing invoice.
In this post, we’ll discuss everything you need to know about freelance writing invoices, including:
- What an invoice is
- What to include in a freelance writing invoice
- An example of a freelance writing invoice
- Online invoicing tools to help streamline the payment process
Keep reading to learn more about all things invoicing.
What Is an Invoice?
A freelance writing invoice is a document you send to your clients that outlines the services provided and requests payment for completed work. It includes the details of the completed project, the agreed-upon rates, the total amount due, and the payment terms. Invoices are essential for maintaining a professional working relationship with clients, as they ensure you’re not leaving anything up to chance. They also eliminate the guesswork regarding payment and fees for both parties.
What to Include in a Freelance Writing Invoice
A well-structured, professional freelance writing invoice should provide all the necessary information for your client to understand the services you’ve provided, the amount they owe, and the payment process. Generally, you should include:
- A header: your name and contact information
- An invoice number: a unique number for tracking purposes
- The date
- Client information: the client’s name and contact information
- The type of service (e.g., article writing, blog post)
- The quantity (e.g., word count, number of articles)
- Your rate (e.g., hourly rate, per-word rate, flat fee)
- The total amount for each item
- The subtotal and total amount due
- Any additional fees
- Your signature
Be sure to also include your preferred payment method (such as Venmo or PayPal), payment details, and your late payment policy, if applicable.
Example Freelance Writing Invoice
Below is an example of a freelance writing invoice that you can customize to your specific clients and projects:
| [Your Logo or Business Name] [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] | |
| Invoice Number: INV2023-001 Date: August 10, 2023 Client: ABC Company Client’s Address: 123 Main Street, City, State, ZIP Code |
| Description | Quantity | Rate | Amount |
| Article Writing | 1 article | $150 | $150.00 |
| Social Media Posts | 10 posts | $20 | $200.00 |
| Subtotal | $350.00 | ||
| Tax (X%) | $21.00 | ||
| Total Due | $371.00 | ||
| Payment Details: Bank: [Your Bank Name] Account Number: [Your Bank Account Number] Routing Number: [Your Bank Routing Number] PayPal: [Your PayPal Email Address] Payment Due Date: August 25, 2023 Late Payment Fee: A late fee of $25 will be applied after the due date. |
| Note: Payments are accepted via bank transfer or PayPal. Please make sure to include the invoice number as the payment reference. If you have any questions about this invoice or the payment process, please contact me at [Your Email Address] or [Your Phone Number]. Thank you for your business. Sincerely, [Your Name] |
Since this is a professional document, carefully proofread it to ensure you’ve included all the necessary information and everything is up to date. Once the client has paid their invoice, save a copy for your personal records. When tax season rolls around, having easy access to all your financial paperwork will make filing easier.
Online Invoicing Tools
If you’d like to save time and effort, you can use online tools to help with your invoicing, such as these downloadable templates. You can also take advantage of comprehensive finance tools aimed at small businesses, such as Paymo and FreshBooks. For more online invoicing options, check out this list of apps that help freelancers manage the financial side of their business.
Of course, you should always check to ensure these templates include all the relevant and correct information for your specific client before finalizing and sending off the invoice.
Becoming A Freelance Writer
Do you want to learn more about what it takes to start your own freelance writing business? Claim your free trial of our Becoming A Freelance Writer course and take the first step toward a rewarding new career.
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